In this month’s tips and tricks article, we bring you a couple of useful tips regarding the font section of Microsoft Word. There are two functions that we will specifically focus on in this article. These are the “change case” section and the “superscript” section.
Have you ever pressed the Caps Lock key by mistake and then proceeded to type out several sentences in uppercase before you eventually looked up at the screen to realise what was happening?
Well, if you were using Microsoft Word, there would have been no need to delete your text and start again because it’s possible to change the capitalisation of words, paragraphs or even whole pages/documents with a single click of a button.
You can achieve this by following the instructions below:
- Highlight the text that you wish to adjust the case of.
- Ensuring you are on the “Home” tab, look for the highlighted symbol shown in the below image and select the capitalisation option that you want.
- Sentence case: This option is the standard formatting for sentences. It will capitalise the first letter of each sentence, leaving the rest as lowercase. This option is very helpful for those of you who may find that you have typed an entire email in capital letters by mistake.
- lowercase: Selecting this option simply ensures that ALL capital letters are removed from the selected text.
- UPPERCASE: This option simply capitalises everything you have selected.
- Capitalise Each Word: Using this function will capitalise the first letter of every word leaving the remainder lowercase.
- Toggle case: This allows you to switch between two case views. You could, for example, change between Capitalise Each Word and the opposite of this: cAPITALISE eACH wORD.
Using SHIFT+F3 is a great keyboard shortcut you can use here as well. Simply press the keys until you have the style you want.
Subscript and Superscript text
When you type a date in Word, the program often converts the ‘th’ after the number to superscript (for example, the 24th April). But what if this formatting does not automatically kick in?
Using the two buttons shown above you can subscript or superscript any text in Word. Besides the date, these formatting options are typically used for equations and chemical formulae. Simply highlight the text you wish to change and click on the appropriate button.