SERVICE DESK 020 3463 4800

General Data Protection Regulation (GDPR)

 

Data Protection Becomes a Board-Level Responsibility

The General Data Protection Regulation (GDPR) comes into force in May 2018 with maximum penalties for non-compliancy of 4% of annual revenue or €20 million, whichever is the higher. Thus, data protection becomes a board-level responsibility for many UK businesses and the challenges associated with better data protection and data processing methods will require a fundamental change to the security operations deployed.
GDPR will provide protection for European citizens’ data held by any organisation that has a reason to process, store and share it and the rules will apply to the UK irrespective of Brexit. Companies that process EU citizens’ personal data but do not have physical presence in the EU will also have to appoint an EU representative.
Unfortunately, GDPR compliancy is not just an easy-to-follow guide with checklists, but more of an on-going process. Its impact is organisation-wide (business process, legal, governance, people and training). Many aspects of GDPR concern process and operational aspects of data protection, some of which can be enabled or at least be made more cost-effective by technology. Whilst there is no magic wand solution, we can help you get prepared for GDPR compliancy.

GDPR Key points

Awareness

You should make sure that decision makers and key people in your organisation are aware that the law is changing to the GDPR. They need to appreciate the impact this is likely to have.

Information you hold

You should document what personal data you hold, where it came from and whom you share it with. You may need to organise an information audit.

Communicating privacy information

You should review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.

Individuals’ rights

You should check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data, ensure it is accurate or provide data electronically and in a commonly used format.

Subject access requests

You should update your procedures and plan how you will handle requests within the new timescales and provide any additional information.

Lawful basis for processing personal data

You should identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.

Consent

You should review how you seek, record and manage consent and whether you need to make any changes. Refresh existing consents now if they don’t meet the GDPR standard.

Children

You should start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity.

Data breaches

You should make sure you have the right procedures in place to detect, report and investigate a personal data breach

Data Protection by Design and Data Protection Impact Assessments

You should familiarise yourself now with the ICO’s code of practice on Privacy Impact Assessments as well as the latest guidance from the Article 29 Working Party, and work out how and when to implement them in your organisation.

Data Protection Officers

You should designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a Data Protection Officer.

International

If your organisation operates in more than one EU member state (ie you carry out cross-border processing), you should determine your lead data protection supervisory authority. Article 29 Working Party guidelines will help you do this.

How Wem Technology Can Help

To be GDPR-compliant and maintain it, you will need to carry out regular audits and implement an effective multi-layered and multi-vector security strategy that will enable you to:

  • Protect the perimeter – deploy next-generation firewalls to reduce the network’s exposure to cyber threat, mitigate the risk of data leaks that could lead to a data breach resulting in stiff penalties assessed under GDPR, and deliver the forensic insight required to prove compliance and execute appropriate remediation following a breach.

 

SonicWALL next-generation firewalls help protect against emerging threats and feature deep packet inspection; real-time decryption and inspection of SSL sessions; adaptive, multi-engine sandboxing; and full control and visualisation of applications on the network.

 

  • Protect the network – ensure the latest threats are mitigated by using a patch management system and state-of-the-art antivirus/anti-malware solutions

 

Consider using a Managed Service Provider to help deliver planned system updates in a timely fashion and provide detection, investigation and reporting, helping to comply specifically with Mandatory Breach Notification and Data Protection by Design.

 

  • Facilitate secure access to data – foster the secure flow of data while enabling employees to access the corporate applications and data they need and with the devices they choose. Enhance data security by combining identity components and data encryption to improve data protection and GDPR compliance.

 

Office 365 with Enterprise Mobility + Security (EMS) helps protect your company’s important data, regardless of where it’s being accessed from and on any device, secure your data and devices, identify security breaches, manage user identity authentication, authorisation and administration and encrypt email messages.
  • Implement Backup and Disaster Recovery– GDPR puts an obligation on companies
    -To have an effective, regularly tested Disaster Recovery (DR) solution in place.
    -To have the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident
    -To have a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational measures for ensuring the security of the processing
Here are the essential things to look for in a backup and disaster recovery service:
  • Image-based snapshot technology
  • Ability to back up as often as every 15 minutes for critical data
  • Easy and fast verification that your backups work
  • Protection for all environments (Windows, Linux, Physical, Virtual), remote workers and SaaS applications (Office 365 and G-Suite)
  • Replication of backups to an offsite location allowing you to continue in the event of a disaster recovery invocation
  • Fast recovery times and reliability
  • Ransomware detection and mitigation
Datto Backup and Continuity appliances from Wem Technology provide comprehensive protection for all your data and systems.

Simple improvements in the areas above can help smooth your path to GDPR compliance.

To Discover more – Open

For More Answers – Talk to us E-Mail support@wem.bizCall 020 8150 8410 now.

Useful GDPR Tips:

  • Build a plan!
  • Provide your staff with GDPR and security awareness training
  • Consider quick-wins such as adding 2-factor authentication, system protection and resilience
  • Implement policies such as clear desks, strong passwords, user access control and the disposal of data (including shredding of sensitive paper-based information)
  • Locate, classify and document your data, then determine who really needs to access it
  • If you have marketing lists, follow the Direct Marketing Alliance guidelines and check GDPR announcements regularly
  • If suppliers are asking you about your GDPR compliance and you are not quite ready, consider providing them with a statement of commitment and let them know what steps you are currently taking in order to comply
  • Securely dispose of all old data (e.g. marketing lists) that you no longer need
  • Implement and modify your processes, policies and procedures to include the GDPR principles
  • Use the data assessment toolkit on the ICO website at https://ico.org.uk/
  • Prevent consumer-type applications from your network as some of these contain terms & conditions stipulating that they may use your data
  • Use the technical resources of a trusted provider of I.T. Security and Continuity solutions